Now that we are living in the 21st century, it’s time to bring your business into it too. That means working toward a paperless operation and backing up all your docs with digital files. Having boxes and boxes of files piled up in a vacant office or in the back of the warehouse is so 1920s. Help your company move toward a greener, more sustainable image by getting rid of all the unnecessary papers taking up space. We will highlight the importance of scanning documents by showing the value it delivers immediately.
Get Rid of Clutter
A single piece of paper doesn’t take up much space, nor do 100 pieces. But thousands of sheets start to take up space, and over the years, they start to accumulate. All those documents filed in cabinets or packed in boxes take up a lot of space. In older companies entire floors are dedicated to storing files. Scanning all those documents can eliminate years’ worth of clutter in days. Digital files only take up virtual space on the server, not real space in the office.
Save Some Money
The cost savings are seen immediately. Scanning all your documents and having them destroyed eliminates the need for so much space. It also eliminates the need for more office supplies to store them (e.g., filing cabinets, file folders, and storage boxes). Those savings can go directly back into the business in the form of new employees, bonuses for current employees, or upgrades in the infrastructure of the business. Needing less space translates into a smaller office, lower rents, and lower utility bills. The list of potential savings can go on and on once you scan your documents.
Stop Wasting Time
Maintaining a room full of filing cabinets that all look the same is a huge time waster, no matter how great your filing system is. When someone needs to get a file from six years ago for an audit, they have to walk to the file room and sift through thousands of files in the hopes they might find what they need, but there’s no guarantee they will. They could waste hours and come up with nothing. Scanning and cataloging all your docs will make them instantly accessible.
Be Ready for a Disaster
No one can predict the future, and tragedy can strike at any time. Areas that are prone to wildfires have the specter of disaster looming all the time. A fire inside or outside your building is a risk to the papers that you house. Having digital backups is a prudent step toward ensuring that even if your documents are destroyed by fire, you have copies ready and available.
When your company is ready to start digitizing your important documents, contact Scanstrong. We provide safe, secure, and professional document scanning services in California.