Digital document scanning converts paper documents into digital files for easy accessibility and safe storage. Every industry needs digital document management and scanning for industry-specific needs. Here are a few industries that should use digital document scanning to better their processes and work.
Healthcare Practices
The Health Insurance Portability Accountability Act, also known as HIPPA, places tight restrictions on the medical information of patients. Practitioners can be held liable and face serious legal consequences if patient data is shared with unauthorized personnel.
Digital document scanning keeps files safe by requiring proper documentation and credentials for access, in addition to eliminating the risk of files being jumbled up in filing cabinets where they can easily be lost, damaged, or accessed by the wrong people.
Legal Firms
Digital documentation scanning for legal firms saves time and space and ensures compliance with regulations. Like the healthcare field, legal documents must be kept confidential. However, keeping track of paper documents can create unnecessary clutter and can waste time trying to sort out the confusion.
With the large number of people that compile legal teams, documents can easily become lost, the cost of copying becomes astronomical, and more and more space is required to retain files. Digital document scanning allows for a quick, uniform, inexpensive, and secure way to share documents among legal teams.
Finance Departments and Accounting Firms
Financial teams and accounting firms can largely benefit from digital document scanning. While some businesses can handle their financials, others often rely on accounting firms to keep things in order. Regardless, financial document scanning helps fill in the gaps in financial records.
Receipts, invoices, tax forms, and audit worksheets can all be kept in digital records so they are easily searchable. Not only does this process keep confidential financial statements safe and in the right hands, but it also makes sorting out your finances at the end of the year more organized and less time-consuming.
Healthcare, legal, and financial practices are all industries that should use digital document scanning to streamline their efficiency, organization, and confidentiality.