The way we do business is changing all the time. Advances in technology, logistics, and management techniques keep the business landscape in a constant state of flux. That’s a good thing. Change is inevitable, especially in business, so embrace it and change as well. One major change that is happening right now is the “paperless business.” More and more companies are getting rid of the paper in their offices. Emails, PDFs, and smartphones make it possible to conduct business without any paper. If you are considering going paperless, you should. Start by digitizing all your current files and eliminating the boxes of paper you’re storing. Here are five reasons your business should go paperless.
It’s Good for the Environment
If your company isn’t using paper, that’s one less tree felled. Not using paper in your business saves trees and forests from being cut down to produce the paper. It also reduces the amount of electronic use and waste in the office. No paper means no copy machines and fax machines eating up electricity.
Lower Monthly Costs
Trim your budget by trimming out paper. That cost can be eliminated and put towards other things like R & D or new employees. As mentioned before, not having paper means no printers and copiers in the office. The electric bill will go down along with the office supply budget.
Organization Made Easy
Going paperless and digitizing your old records will make everything instantly accessible. Instead of walking to the back office, opening up dozens of boxes, and sorting through hundreds of files looking for one item, run a search. When all the files are digitized you can find that invoice from January 1977 in an instant instead of wasting hours looking.
New Space Will Open Up
Stacks and stacks of file boxes take up space, no matter how high they are stacked. All that paper needs somewhere to go once it’s generated. Once you go paperless and digitize all the old records, there will be extra space available for expansion. No more file cabinets and boxes collecting dust, and there will be functional space in the office once you eliminate copiers and printers.
An Increase in Security
Having a digital record of all your files and documents makes you immune to disaster. Paper is susceptible to the elements and prone to accidental damage. A fire can wipe them all, as can a flood. Having paper documents is also a security risk as anyone can walk off with them. Digital files have encryption and firewalls to protect them from prying eyes, and they’ll always be safe from natural disasters.
When your business is ready for document scanning in California, contact Scanstrong. We manage the process from start to finish in a secure way.