Having stacks of paper around is part of the legal profession. From Supreme Court justices to public defenders handling, paperwork is part and parcel to the job. One case can generate thousands of sheets of paper and lawyers handle more than one case a year. All that paper needs secure storing in file cabinets, within offices. For decades, law firms knew they would need to store and secure paperwork, but new technology is making all the paperwork unnecessary. Document scanning services are helping law offices around the country eliminate the extra documents they handle. We will discuss why using scanning services for legal documents is the only way to do it.
Time and Space Savings
A single sheet of paper is no big deal, you can stick it in a file, then in a drawer and it’s gone. Multiply that by thousands and you have a problem. Keeping all that paper requires space, storage boxes, and filing cabinets. Those cabinets and boxes need somewhere to go as well. It gets to a point that three-quarters of the office is dedicated to storing paper. Even the best filing system has flaws. All it takes is for one piece of paper to be filed incorrectly and an entire day is lost looking for it. Looking for files in a sea of paper is inefficient and time-consuming. All those documents can be scanned and stored on a single computer or server that sits under a desk instead.
Easy Access to Information
Having all the information and documents for a particular case means that you can access it from anywhere. Information, data, and facts are everything in law, and being able to access that information instantly can make all the difference. Digital files mean that an internet connection is all you need to find and have access to critical information. That isn’t possible with stacks of paper.
Additional Layer of Security
Paper documents are prone to all kinds of security threats. Anyone can walk into a room, open a filing cabinet, and walk away with whatever they want. Paper can also be destroyed by fire, water, and time because they are physical objects and subject to the laws of nature. Digital files don’t have any of those problems. Therefore, using scanning services for legal documents make the most sense. Digital files can be password protected, be hidden behind firewalls, have limited access, and be protected on a secure server. Accessing digital files means having permission to do so, leaving little room for a security breach.
For the most secure document scanning services in California, contact our team at Scanstrong LLC today.