The most ignored documents in the digital age are the terms and conditions and service agreements until the consumer has a discrepancy. There are many things to consider regarding cyber safety, but here are things to consider before using a document scanning service.
What You Are Using It For
The company has already set the budget. The concern should lie in asking yourself whether they have all the services you need. For example, will you have to deal with ads and pop-ups that leave the service page opening the floodgates for phishing and stolen information?
Will you be taken through a quality control test, automatic image adjustments, or an image clean-up using this service? Make sure that you’re getting a quality service, not just swift.
The H.I.P.A.A. Act
H.I.P.A.A. is an act that protects privacy, security, and breaches. Only certain people are allowed to view and have access to certain information. Being mindful of what you are sharing can prevent your client’s private information from being used or sold to the dark web. If their confidential information gets shared in any facet, you risk fines and possible jail time.
How the is Data Stored
We rely on the cloud or a drive for personal use. When working for corporate companies, we must be more cognizant. The data that’s shared should be protected, encrypted, always accessible, and have a stable home when it’s not being accessed.
Ask the provider if you’ll get security alerts when specific files are accessed. After they’ve put the data in, where does the paper trail go? Is it stored safely or disposed of discreetly?
File Accessibility
After delivering your documents to a service, you’ll always need to have access to your records. Upon uploading, you’ll see the speed of delivery for a large number of files. Be sure to test the size maximum of files and the conversion options for downloading!
You can put specific controls in place to only allow certified people with passwords to access documents. It should be easy to share among people in the company, clients, and outside sources if necessary.
In addition to these things to consider before using a document scanning service, think about protecting all your cyber information. Go Scan Strong can save you from liabilities, so be sure to check out our document scanning services in California for all your needs.