Our Secure Document Scanning Process

Many businessowners want to transition to paperless systems, but they’re worried about the safety and security of their documents. ScanStrong addresses that concern with the most secure document scanning process in Northern California.

How Will ScanStrong Protect My Files?

At ScanStrong, we value document security as our highest priority. Whether you manage a law firm, medical clinic, HR department, or any commercial business, we handle your sensitive information as carefully as possible. We ensure maximum security when working with your documents in the following ways:

Confidentiality Agreement

We hold ourselves accountable by providing in-depth confidentiality agreements to all our clients. We promise not to share anything we see during the digitization process, and we use a highly monitored chain-of-custody process to track who has access to your files and when.

Authorized Access Only

Once you release your files to us, we will only sign them back out to an authorized individual. We ask for strict documentation and verified identification before giving your documents to anyone. This includes the paper copies and the completed digital scans.

HIPPA Compliance

For our health care customers, we comply with all HIPAA guidelines to protect patient privacy and meet confidentiality regulations. If you run a medical clinic, hospital, health insurance office, or other organization that uses patient information, you can trust ScanStrong to handle your records delicately.

Secure Document Disposal

We understand that the goal of going paperless is to eventually dispose of all paper documents. We take this step seriously and use a thorough shredding process to make sure any legible information is completely destroyed. We also issue a certificate of destruction to give you further peace of mind.

Where Do I Start?

If you’re ready to get rid of all your filing cabinets and to transfer documents into a digital archive, contact ScanStrong now to request a quote. We’re here to help you every step of the way with our secure document scanning services in Northern California, including the San Francisco Bay area.