Document Scanning Services in the Bay Area

If you’re thinking about finally upgrading your paper file storage system, ScanStrong is ready to help. We provide document scanning services in the Bay Area for many types of clients. If you’re not sure if this option is right for your business, learn more below about the benefits of taking this step.

How Document Digitization Benefits Your Business

There are several benefits that make going paperless worthwhile. Here are some of the top reasons that many businesses, law firms, medical clinics, and other offices are making the digital transition.

Lowers Expenses

A paper storage system costs money. Not only do you spend money on ink, toner, and paper, but you also run up expenses for things like file folders, paper clips, staples, and other organizational supplies. If you have a large archive, you may even rent supplemental space to store it—all of these costs chip away at your bottom line. Digitizing your documents minimizes the need for many of these expenses.

Improves Productivity

No matter how organized your filing system is, there are likely times when you can’t find the document you need. A digital system allows you to search for key terms and retrieve the information instantly.

Controls Access

With paper documents, it’s more challenging to monitor who has access to them and when. Digital content management systems often feature permission levels, so you can issue and revoke access for specific documents whenever needed.

Protects Documents

Paper can get damaged, destroyed, or lost, and unless you have backups stored in a completely separate location, you might be unable to retrieve the missing documents. Scanning documents ensures you always have another copy ready to print.

How ScanStrong Makes It Easy

At ScanStrong, we understand the process can seem daunting. We’re experts in document digitization, so we strive to make this transition as simple as possible. Our services include boxing up and taking your files to our secure location, where we meticulously scan each one to a drive or into the cloud. Once you’ve had the chance to review and approve your digital copies, we’ll safely shred the paper ones.