Government Document Scanning Services
Government agencies can keep their documents safe and secure with our professional digitization services.
Secure document storage is essential for federal and state government agencies, but many still rely on decades of paper file storage. The problem with paper is that it’s susceptible to damage, theft, and even accidental loss. With so much important information to keep track of, digital file storage can protect sensitive data and streamline organization and access monitoring. This way, officials can view documents without a time-consuming search process.
At ScanStrong, we take great care to ensure our government document scanning services remain a secure service for our Northern California clients. Our service area includes the San Francisco Bay area and surrounding cities.
How We Can Help
We closely monitor your documents throughout the entire process. From the beginning, we provide confidentiality agreements to protect your information, and we only release documents to authorized individuals with proper identification. We have years of experience handling the most important files, and our team is dedicated to maintaining privacy for each and every client.
Once digitization is complete and you thoroughly review the new files, we also assist with disposal of the paper copies. Our thorough shredding process ensures nothing can be recovered, so you won’t have to worry about sensitive government documents landing in the wrong hands.
Lessen Storage Demands
Digital archives take up far less space than paper files. With our government document scanning services in California, you can decrease the necessity of filing cabinets and supplemental storage space. Our large-format document scanning services allow you to go digital in your business.
Keep Files Safe
Minimize the risk of fire and water damage and prevent unauthorized access to your most sensitive files. For government facilities, this is especially important.
Find Files Quickly
Authorized individuals can access documents from anywhere for convenience. Digital file storage makes searching for specific documents easy—no more rifling through papers in filing cabinets.
How It Works
Step 1: Document Pick Up
We come to you, box up your documents, and then bring them back to our secure scanning facility.
Step 2: Prepare and Digitize
We prepare and organize your files for scanning, digitize your documents, perform OCR, and review all scans for quality.
Step 3: Upload and Shred
To finalize your project, we return your digital documents and then shred and recycle your paper files.
"When planning a headquarters move out-of-state, we had a very short time to have our employee files scanned. We met with the ScanStrong team and I was very impressed by their process and competitive pricing. They came in and boxed and indexed our information in a very short period of time, and provided us with the documents electronically on-time. They were very flexible and professional to work with and I would highly recommend them."
-Joe Johnson, Manager of Benefits & Analytics at Core-Mark International, Inc.
Read more of our satisfied clients’ testimonials here.
Concerned about confidentiality or security?
ScanStrong LLC adheres to strict guidelines with regards to document security. We are fully HIPAA compliant and always ensure that there is a full chain-of-custody on each and every record. Additionally, a confidentiality agreement is provided. Documents are not released without proper identification and documentation to ensure the safety, confidentiality and protection of all data stored at our location. We issue a certification of destruction post-shredding so that you can be confident that no one is going to be compromising you or your clients’ information. As far as security goes, the ScanStrong Team has a perfect record and we are proud that we have never lost or damaged even a single document.
Join the thousands of businesses that are going paperless each year.
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© 2020 ScanStrong LLC. All rights reserved.
- (408) 900-0405
- team@goscanstrong.com
- 3501 Thomas Rd. Unit 14 Santa Clara, CA 95054