HR Document Scanning Services
Digital File Storage Keeps Your Employee Personnel Files Secure and Organized.
No matter how many employees you have, keeping their personal information secure is important. Many human resource documents include tax information, social security numbers, payroll and bank deposit info, addresses, and phone numbers—this is all information that your staff trusts you to protect. When you invest in document digitization, you can minimize the risks that paper files pose and exert greater control over your employee data.
At ScanStrong, we offer the most secure HR document scanning services in Northern California. We serve businesses all throughout the San Francisco Bay Area.
How We Can Help
From the moment we start a partnership with you, we take care of everything. We start by picking up all the files you need digitized and transport them to our secure facility. We’ll scan and upload every document and perform a strict quality review process to ensure each detail scans properly. Once you’ve had a chance to approve the digital documents, we will safely dispose of the paper copies with our secure shredding process.
Better Security
With a digital document archive, you put more barriers between information thieves and the sensitive data they’re after. In addition to malicious threats, you can also protect important employee records from accidental loss, water and fire damage, or other incidental risks.
Less Storage Space
Eliminate filing cabinets and other bulky storage solutions in favor of digital storage. If your business is growing and you’re limited on space, document digitization can solve the problem while providing additional benefits, such as improved access and environmental impact.
More Cost-Effective
When you invest in HR document scanning services for your Northern California business, your budget will thank you. Our commercial document scanning allows for easier paperless document management and cuts down on paper and toner costs, which add up quickly in any operation. You can spend less on document storage facilities as well.
How It Works
Step 1: Pick Up of Documents
We’ll pick up and package your client files in banker’s boxes and transport them back to our office for scanning.
Step 2: Preparation and Digitization
We’ll start by preparing your documents for imaging. Then we’ll scan and perform OCR and finish by quality checking each scanned image.
Step 3: Return and Destruction
We’ll send you over your new digital records for review, then we’ll professionally shred the documents and recycle them.
"I contacted ScanStrong to help our firm obtain documents from our client and I was very pleased with the service I received. Not only was the ScanStrong team responsive, but they were also understanding when I had to make some last minute changes. I was stressed out about my deadline, but ScanStrong helped me get the project done on time. I’m very pleased with my overall experience."
-Gloria Coen, Kahana and Feld, LLP
Read more of our satisfied clients’ testimonials here.
Concerned about confidentiality or security?
ScanStrong LLC adheres to strict guidelines with regards to document security. We are fully HIPAA compliant and always ensure that there is a full chain-of-custody on each and every record. Additionally, a confidentiality agreement is provided. Documents are not released without proper identification and documentation to ensure the safety, confidentiality and protection of all data stored at our location. We issue a certification of destruction post-shredding so that you can be confident that no one is going to be compromising you or your clients’ information. As far as security goes, the ScanStrong Team has a perfect record and we are proud that we have never lost or damaged even a single document.
Join the thousands of law firms that are going paperless each year.
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© 2020 ScanStrong LLC. All rights reserved.
- (408) 900-0405
- team@goscanstrong.com
- 3501 Thomas Rd. Unit 14 Santa Clara, CA 95054